Africa Tech Festival
Speaker Logistics Manual
Welcome as a speaker at Africa Tech Festival 2026! This manual provides essential logistics, deadlines, and technical requirements to help you prepare for your session. Please review it carefully and reach out to your dedicated speaker logistics manager with any questions. Let’s make this event extraordinary together!
YOUR OPERATIONS CONTACT
CONTENTS
SPEAKER INFORMATION
EVENT INFORMATION
VENUE
Cape Town International Convention Centre (CTICC)
CTICC 1
Convention Square,
1 Lower Long Street,
Cape Town, 8001, South Africa
CTICC 2
Corner of Heerengracht,
& Rua Bartholomeu Dias, Foreshore,
Cape Town, 8001, South Africa
Find out more via the CTICC website
The CTICC has been designed to cater for the disabled, to ensure that the building is an inclusive venue for all delegates and visitors. Learn more about CTICC Universal Accessibility.
EVENT HOURS
WHAT'S NEXT
- Submit all Required Information to your operations contact ASAP
- Register yourself for the event ASAP
- Check / Apply for your visa
- Upload your presentation (stand-alone speakers only) to Dropbox by latest 26th October
- Share your Experience with your network
- Book to attend the Social Events
- Download the Event App
- Plan your Visit to South Africa
- Review our Additional Policies & Child Attendance Policy
SPEAKER INFORMATION
REQUIRED INFORMATION
As a speaker at Africa Tech Festival 2026, your profile plays a key role in promoting your session and engaging with the audience. If you have not already done so, please email your OPERATIONS CONTACT as soon as possible:
- Short Biography: Provide a concise biography (around 100 words, not a CV) for inclusion on the website and use for the Chair’s introduction.
- Head-and-shoulders Headshot: Submit a high-resolution, head-and-shoulders headshot in digital format (JPEG, PNG, or GIF).
- Verification: Please check that your biography and photo are uploaded correctly on the speaker listing. If there are any issues, please reach out to us.
- Speaker's Mobile Number: For on-site emergencies only.
- Dietary Requirements: Specify any dietary needs.
- Special Assistance: Inform us if you require ramp access or mobility support at the venue.
YOUR REGISTRATION
To access the event, you must register for your Speaker Pass. An email with instructions will soon be sent to you from registration@africatechfestival.com, please complete your registration using the same email address that received your invitation.
Register as soon as possible to ensure your badge is ready upon arrival. Each speaker must register with their own unique email address, as duplicates are not allowed in the system.
Please note that if you registered last year, you will need to register again this year, as the system does not import accounts from previous events.
*If you require a visa invitation letter, you can request it during registration process. The letter will be included in your email confirmation for your convenience.
VISA INVITATION LETTER
If you require a letter of invitation to support your visa application, we are happy to assist!
During registration, simply tick the box for the option to request a visa invitation letter. Once selected, you’ll receive the letter via email shortly after completing your registration.
If you forget to request it during registration, you can log back in later and send the letter to yourself.
Please note:
- It is your responsibility to check visa requirements for entry into South Africa and complete applications well in advance of the event.
- Visa processing times can vary, so early applications are strongly recommended to avoid any issues.
- Informa /Africa Tech Festival cannot take responsibility for the issuance of visas or assist with applications beyond providing the visa invitation letter.
To further support your visa application, we have partnered with Niche Dynamics, a trusted service provider specializing in visa assistance for Africa Tech Festival 2026. Niche Dynamics can:
- Provide supporting documentation from a South African company.
- Compile and ensure your application is compliant.
- Upload applications online with the Department of Home Affairs.
- Secure your VFS appointment.
- Follow up with consulates or embassies to ensure timely visa outcomes.
Please note that this service is at your own expense.
Contact Niche Dynamics:
- Email: info@nichedynamics.co.za
- Call: +27 21 914 0611
- WhatsApp: +27 84 852 3502
YOUR PASS
As a valued speaker, you will receive a complimentary Speaker Pass granting access to the main event features, including:
- Headline Keynotes Stage
- All 9 content agendas including Premium & Platinum access content (Future of Fibre, Next Gen Network, Data Centre & Cloud Services, AI Enabled Telco, Fintech & Mobile Money, Artificial Intelligence, Digital Transformation, Cybersecurity, Startups)
- The Speaker & VIP Village
- All exhibition floors
- All open networking, demo & festival zones
- (*) The AFest Party, our epic opening party at the end of Day 1 (Tuesday, 17th November)
- Pre-event networking app
* To attend AFest, please register your interest with your speaker manager, as availability is limited and offered on a first-come, first-served basis.
Important Note: Speaker badges do not provide automatic access to the following invite-only events:
- Leaders In Africa Summit
- Ministerial Summit
- Infrastructure Investment Forum
- Africa Tech Festival Awards Gala Dinner
- VIP & Invitation only features
These events require separate registration, and attendance is subject to specific criteria. For more information, please contact your operations manager or refer to the event guidelines.
Badge Collection:
To collect your badge, you will need the QR code from your registration email. Simply scan it at the speaker desk to print your badge. You can also find your QR code on the event app.
Badges must be collected in person by the speaker and cannot be given to colleagues. Please bring your ID when collecting your badge.
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YOUR ROLE
Please arrive early for registration and ensure you are in the room at least at least 30 minutes in advance of your session. Kindly adhere to the following guidelines based on your role.
View your session(s) on the latest agenda. If you have any queries regarding the agenda, please contact the producers.
YOUR ROLE - STAND ALONE PRESENTER
To ensure a smooth presentation, please follow these guidelines:
Presentation Submission:
- Submit your presentation files & any custom fonts by 26th October via our Dropbox.
- Rename your file using the format: "speaker name_organization" before uploading.
- Files must be PPT and not PDF.
- Notify your speaker manager via email once the file is uploaded.
- If your presentation includes non-default Microsoft fonts or videos, please ensure these files are uploaded separately as well.
Equipment Provided:
- A laptop, data projector, screen, microphone, and remote mouse will be available.
- Presentations will be made from a centralized laptop.
- Comfort monitors in the room will display a direct relay of the screen but cannot show notes.
- If additional equipment is required, please inform us in advance.
Presentation Guidelines:
- Submit presentations in English, formatted in 16:9 with a minimum font size of 24 for legibility.
- Avoid submitting PDF files as it can't display in the system.
- Provide any custom fonts by 26th October.
- Videos should be in .h264 format (.mov or .mp4) in the highest resolution possible. For other formats, consult your operations contact as soon as possible.
- If your slide deck includes a video, please ensure the video file is uploaded separately to the Dropbox folder as well.
- Ensure your presentation fits within the allocated time, including 5 minutes for questions.
Using Personal Devices:
- If you wish to present from your personal Mac computer, you will need to bring your own adapter to connect to the system.
Backup and Availability:
- Bring an updated version of your presentation on a USB drive as a backup.
- If you prefer your presentation not to be made available on the conference website or event app, please inform us.
Venue WiFi:
- Do not rely on the venue WiFi for your presentation, as it may be unstable. Please ensure your presentation is fully downloaded and accessible offline.
Filming and Consent:
- Some sessions may be filmed. If you do not wish to be filmed, notify us in advance.
Arrival:
- Arrive early to check in at speaker registration desk, review your presentation deck if needed and allow sufficient time to walk to your stage as the venue is large.
- Be in the room of your stage and greet the producer/technician at least 30 minutes before your session to ensure everything is set up and ready.
For any questions or concerns, please contact your speaker manager.
YOUR ROLE - CHAIRPERSON OR MODERATOR
Pre-Event
- Information Pack: Chairs will receive an information pack prior to the event, including housekeeping guidelines and health and safety protocols.
- Introductions: Producers will connect moderators with their panellists to facilitate introductions and pre-event coordination.
On the day - Chairperson
- Briefing: Provide a briefing on health and safety protocols and housekeeping guidelines.
- Track Management: Open and close the track, ensuring smooth transitions between sessions.
- Speaker Introductions: Introduce standalone speakers and moderators to the audience.
On the day - Moderators
- Welcome and introduce panellists to the audience.
- Provide an introduction to the subject matter and moderate the panel discussion.
- Facilitate audience engagement by including questions from the floor.
- Wrap up the session with closing remarks and hand back to the Chair.
Note: It is assumed that Chairs and Moderators will not use slides. Should you wish to use slides, please consult with your speaker manager.
YOUR ROLE - PANELLIST
- Introductions: The producer will connect you with the moderator and other panelists to facilitate introductions.
- Discussion Preparation: Collaborate with the moderator and fellow panellists to discuss and finalize the questions to be addressed during the panel.
Note: Panellists are NOT required to submit slides for their session.
NETWORKING & OTHER EVENTS
AFRICA TECH FESTIVAL AWARDS
Be part of the Africa Tech Festival Awards on 18th November, where we celebrate the most innovative and impactful tech achievements across the continent. The evening brings together Africa’s tech leaders, pioneers and change-makers to honour groundbreaking digital transformation and recognise the individuals and organisations shaping the future of African technology.
LEADERS IN AFRICA SUMMIT
The continent's most influential technology leaders, in one room.Leaders In Africa is an invitation only gathering of senior executives, policymakers and innovators shaping Africa's digital future.
Through curated discussions, closed door roundtables and meaningful peer connections, the summit creates the space for honest conversations, strategic collaboration and actionable outcomes.
Date: 16th November 2026
Venue: The Forum Embassy Hill
Attendance is by invitation or application only.
INFRASTRUCTURE INVESTMENT FORUM
As the AI era increases the capacity required across telecoms networks and data centres, the need to find new ways to finance new digital infrastructure is more urgent than ever.
The Infrastructure Investment Forum is an invitation only, VIP event designed to bring together all stakeholders in one place. The Forum will convene 70-80 infrastructure investors, telcos, data centre operators, tower companies and DFIs to explore the capital, partnerships and policies shaping Africa’s connectivity and digital growth. Curated roundtable discussions will enable closed-door, peer-to-peer conversations around investment priorities, partnerships and the next wave of infrastructure deployment across the continent.
Date: 16th November 2026
Venue: The Forum Embassy Hill
**Attendance is by invitation only.
OTHER EVENTS
As a valued speaker, you are warmly invited to join our social events during the Africa Tech Festival:
- On 17th November, Happy Hour drinks will be held in the CTICC1 and CTICC2 exhibitions hall at the end of the conference day. This event does not require registration, and anyone with an event badge is welcome to attend.
- Later that evening, the AFest, Africa Tech Festival’s renowned party, will take place at the Grand Africa Café & Beach from 7 PM to midnight. If you wish to attend the party, please register your interest with your speaker manager. Attendance is offered on a first-come, first-served basis, so we encourage you to register early to secure your spot.
THE EVENT APP
This event is powered by Swapcard - Africa Tech Festival app. Download the event app.
The event app will be launched and available to all to ensure you have enough time to complete your profiles and familiarise yourself with the functions. Our team will be on hand throughout the whole process to ensure you get the best experience possible!
LOGGING INTO THE APP
SPEAKER PROFILES
We have loaded your details, along with your photo and biography, into the platform. If you have not yet sent these through, please send them through ASAP. You can also update these yourself when you log in by following the guide below:
NETWORKING & MEETINGS
To make the most of the event, we encourage you to use the networking tools before and after your session.
These tools will help you connect with fellow participants, maximize networking opportunities, and build valuable professional relationships.
TRAVEL & ACCOMMODATION
ACCOMMODATION
We are pleased to offer discounted rates for Africa Tech Festival attendees. For more information and to book please see the following link:
For more details and assistance, contact Marisa at marisa@iccommodate.co.za .
PLAN YOUR TRAVEL
Getting to the CTICC is easy as Cape Town is a dynamic, cosmopolitan city with well-established transport systems in place. The CTICC is also conveniently located in the central business and entertainment hub of the city, and is close to many major attractions, and places to stay and eat.
VEHICLES & PARKING
With over 1400 secure visitor parking bays available, making your way to CTICC events is that much simpler. Accessible parking bays are available in P3 and P5 Parking.
Parking is charged at an hourly rate, and guests are required to use the convenient pay-on-foot parking ticket kiosks to pay for their parking.
EVENT POLICIES
CODE OF CONDUCT
Informa Festivals is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Festivals staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Festivals is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
- Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
- Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
- Relationships: Informa Festivals has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
VIDEOGRAPHY & PHOTOGRAPHY
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa Festivals, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.
DATA PROTECTION
Informa Festivals do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with Informa, and do not have access to our confidential records.
CHILD ATTENDANCE POLICY
Africa Tech Festival is open to delegates aged 18 and older. Children aged 16 and 17 and infants under the age of 2 may attend only when accompanied by a parent or legal guardian.
Entry will not be permitted unless the parent or legal guardian completes the Informa Festivals Child Attendance Waiver, which must be requested from the Registration Team before the event. Please email registration@africatechfestival.com to request & submit a Child Attendance Waiver.
Please note:
• Children aged 2 to 15 are not permitted at Africa Tech Festival.
• Parents/guardians must present valid photo ID when entering the event with a child.
We appreciate your cooperation in helping us maintain a safe and comfortable environment for all attendees.