Exhibitor Service Manual

HEALTHY & SAFETY FORM

Health & Safety at our shows is extremely important to keep EVERYONE safe.

Before arriving onsite we ask that all exhibiting companies to complete our

Health & Safety Form

It's a requirement of all companies to read through the Informa Tech Rules & Regulations Handbook & complete the H&S form.

If the form has not been submitted, or is not completed to an appropriate standard, Informa Tech organizers reserve the right to refuse build/admission to the show or ask you/your stand contractor (if applicable) to resubmit the form with further information.

IMPORTANT: All H&S forms are due for submission by 1st October.

CUSTOM BUILD

If you are planning to have a custom build in this room via a contractor, please let Customer Success know ASAP as additional approval and Health and Safety forms may be required. If we are informed too late and deadlines are missed we will not be able to accommodate the request.

All customer builds will be subject to venue and H&S approvals.

If you require an alternative layout or additional furniture you will need to order this via the order forms below.

In order to prepare your meeting room, we need your room configuration and onsite point of contact confirmed. Please complete the Meeting Room Form with the above information by 22nd October

ROOM CONFIGURATION

To assist you in planning your configuration you may refer to the Venue's Capacity Chart & Meeting Room Floorplans

COLLECTING THE KEYS

• Meeting room keys can be collected from the Westin Banqueting Office (Level B2) between 3pm - 8pm on Monday 11 November
• There is a R1400 deposit required for the keys (R350 per day). You will be required to sign a disclaimer upon picking up your key
• All meeting room keys must be returned to the banqueting office by 4pm on Thursday 14 November

Your onsite point of contact is required so we can reach them onsite if needed, but also, for security reasons when collecting the keys.

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

Sustainability is increasingly important to event attendees. Exhibiting at an Informa Tech event allows you to highlight your company’s sustainability credentials and align with an event that champions sustainability. To ensure that your company and exhibiting stand are aligned with Informa’s sustainability goals:

1. View the Exhibitor Sustainability Checklist relevant to your stand type below and consider the steps as you plan your event

• Exhibitor Sustainability Checklist – For Shell Scheme Stands/Meeting Rooms & Pods
• Exhibitor Sustainability Checklist – For Space Only Stands

2. If you have a space only stand, ensure that your stand is compliant with Informa’s Better Stands programme as detailed in the Exhibitor Service Manual

By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.

Informa Tech do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with Informa, and do not have access to our confidential records.